Stop losing bids to messy or confusing quotes. Our free handyman estimate template helps you clearly detail your services, look professional, and win more work.
Customizable company header
Auto-calculates the final total
Clean, professional layout
Google sheets & Excel ready
Go to the “Input Details” tab. Fill in your business info, client details, and the technician’s name to create the professional header for your estimate.
Add your company logo, name, and contact details to establish your professional brand.
Enter your client’s name and address for a clear job record.
Assign a specific Technician Name to the job to ensure clear accountability and record-keeping.
In the “Estimate Details” tab, use the itemized table to list every service and part. This detailed breakdown helps customers understand exactly what they are paying for.
List each task (e.g., “Drywall Repair”) or part in the Service column.
Enter the Quantity and Unit Price for each item, and the template will auto-calculate the Amount.
Set the specific Tax % for each individual line item to ensure accurate billing calculations.
To finish, set the Estimate Valid Till date and add any payment terms in the “Estimate Details” tab. The template automatically calculates the final total for you.
Set an Estimate Valid Till date to create a sense of urgency for the customer.
Add specific instructions in the Payment Terms or Estimate Notes boxes.
Review the clean “Printable Estimate” tab, then go to File > Download > PDF to send to your customer.
A template is a great start, but our software saves you hours. Stop manual entry and connect your handyman estimates to your entire workflow.
Create “good-better-best” estimates to give customers options for repairs or upgrades.
Let customers approve jobs and provide an e-signature with a single click from their phone or email.
Automatically send polite follow-up reminders to customers who haven’t responded to an open estimate.
See how Housecall Pro works for you.
In the handyman business, you are often competing with neighbors, DIY-ers, and other contractors. A customer who receives a messy, handwritten quote on a napkin often feels uncertain. They worry about hidden costs or the quality of the work. This lack of professionalism is the fastest way to lose a job to a competitor who looks more organized.
A professional handyman estimate template is the solution. It provides a standardized, clear framework to present your proposals. It allows you to itemize all your charges, from labor to materials. This builds immediate trust and justifies your price. This guide will walk you through how to create an effective estimate and how to streamline your sales process to win more work.
What to Include in a Professional Handyman Estimate
A winning estimate is transparent and leaves no room for doubt. It should give the customer all the information they need to make a confident decision.
Our Google Sheet estimate template is designed to be comprehensive and easy to use. Follow these steps to create a professional estimate for your next client. For your convenience, a copy of these instructions is also included on the ‘Instructions’ tab within the Google Sheet itself.
Important First Step: Make a Copy of the Template Before you begin, you must save a copy of the Google Sheet to your own Google Drive. The original template you receive is view-only, ensuring every user gets a clean version. To make your own editable copy:
Step 1: Customize with Your Business Information Open your copied Google Sheet and go to the “Input Details” tab. Replace the placeholder logo and enter your company’s name, address, phone number, and email. Save this version as your master template to save time later.
Step 2: Enter Client and Job Details For each new job, fill in the client’s information in the same “Input Details” tab. You also enter the Technician Name here. Then, switch to the “Estimate Details” tab to assign an Estimate Number and dates.
Step 3: Detail the Charges and Taxes In the “Estimate Details” tab, go to the itemized table. Create a new row for every service and part.
Step 4: Review and Send The template automatically calculates the Subtotal, Tax, and Total in the summary section. Review the “Printable Estimate” tab to see the clean, professional version. To send it, go to “File” > “Download” and select “PDF Document (.pdf)“. A PDF is the standard, non-editable format for sending to clients.
3 Ways a Professional Estimate Wins More Work
A great estimate does more than just quote a price; it’s a foundational tool for building a more profitable and reputable handyman business.
A template is a huge step up, but it’s still a manual process. You have to enter data, save new files, and manually follow up with the customer. Housecall Pro’s software automates your entire sales process, turning estimates into a powerful, interactive sales tool.
Present Good-Better-Best Options Instead of offering one price for a repair, Housecall Pro lets you build tiered proposals.
Enable Online Approval and E-Signatures Make it easy for customers to say yes. With Housecall Pro, clients can view, approve, and electronically sign your estimate from their phone or email with a single click. This convenience closes deals faster and eliminates the need to chase down signed paperwork.
Automate Estimate Follow-ups Stop letting potential jobs fall through the cracks. The software can automatically send polite, professional follow-up reminders to customers who haven’t responded to an estimate, helping you stay top-of-mind and win more work without lifting a finger.
A professional and transparent estimate is your single best tool for standing out and winning more handyman jobs. Our free template provides the perfect foundation to build trust and present your pricing clearly. When you’re ready to automate your sales process and give your customers a modern, interactive experience, Housecall Pro is the ultimate solution.
Try Housecall Pro free for 14 days — and start turning every estimate into a booked job with confidence.
An estimate is a detailed guess of what a job will cost, which can change if unforeseen issues arise (like finding rot behind a wall). A quote is a fixed, binding price. An invoice is the final bill sent after work is completed.
Most handymen offer free estimates for larger jobs. However, for small repairs where the trip takes longer than the fix, many pros charge a “service call fee” or “minimum labor charge” that is waived if the work is done immediately.
Yes. To use it in Excel, open the Google Sheet, go to the File menu, hover over Download, and select Microsoft Excel (.xlsx). The file will download to your computer and can be opened with Excel.
This template allows you to apply tax on a per-line-item basis. You can enter a Tax % for each specific item in the table. This is useful if you need to tax materials but not your labor.
Try us free and get up to 86% off any plan—anytime after your trial.
Get a personal walkthrough.
No commitment or credit card required
