Stop losing money on complicated jobs and start quoting with confidence. Our free flat rate pricing guide helps you calculate profitable, consistent prices for every plumbing service you offer.
Fully customizable company profile
Inputs for labor rates & surcharges
Automatic standard & after-hours pricing
Google Sheets and Excel-ready
Input your company and job details on this tab to brand your final price report and provide the basis for your flat-rate calculations.
Brand Your Business: Add your Company Name, Address, Phone, and Logo for a professional look.
Define the Job: Quickly input the Job Name and Job Category for this specific price list.
Log Your Rate: Enter the Date to record when this flat-rate price was generated.
Use this pricing engine sheet to enter costs and labor for each service, which then uses your profit goals to build your final pricebook.
Enter Your Costs: Input the Material Cost and total Labor Hours for each service.
Set Your Profit: Define your target Profit Margin to ensure every job is profitable.
Reward Loyalty: Factor in a Membership Discount to create value for loyal customers.
The template does the math for you. Based on your inputs, it automatically calculates a profitable Standard Price and After Hours Price for every service on your list.
See Your Standard Rate: Instantly review the final Standard Price for each service.
Get After-Hours Prices: Automatically see the calculated After Hours Price for emergency calls.
Quote with Confidence: Use this final, accurate report to quote every job.
Move beyond spreadsheets with Housecall Pro, which wins more jobs by turning your services into a visual catalog for creating on-the-spot, multi-option estimates.
Go Digital: Create a visual, easy-to-use price book your team can access anywhere.
Win More Jobs: Build “good-better-best” estimates in minutes, right on the spot.
Stay Current: Update prices instantly for your entire team from one central hub.
See how Housecall Pro works for you. No credit card required.
Pricing plumbing jobs can be unpredictable. A simple faucet replacement can turn into a complex, multi-hour job due to a corroded pipe. When you bill by the hour (time and materials), these unexpected delays can lead to high bills for your customers and harm your reputation. If you absorb the extra time, you lose money. It’s a constant challenge that makes it hard to quote jobs confidently and stay profitable.
Flat rate pricing is the solution used by top plumbing businesses. It’s a strategy where you charge a single, upfront price for a specific job, no matter how long it takes. A well-built flat rate pricing guide is the backbone of this model. It lets you calculate prices that consistently cover parts, labor, overhead, and profit. This guide will show you how to use our template to build your own plumbing price book and take control of your company’s profitability.
A profitable flat rate price is a carefully calculated number, not an educated guess. To protect your business and be fair to customers, every price must account for these four critical elements.
Our Google Sheet template is a powerful calculator designed to make creating your flat rate price list simple and accurate. For your convenience, a copy of these instructions is also included on the ‘Instructions’ tab within the Google Sheet itself.
Important First Step: Make a Copy of the Template Before you begin, you must save a copy of the Google Sheet to your own Google Drive. The original template is view-only to ensure every user starts with a clean version. To make your own editable copy:
Step 1: Enter Your Company and Labor Details Open your copied Google Sheet and go to the “Company And Job Details” tab. Here, you can add your company logo and name. Most importantly, enter your unique business costs:
Step 2: Build Your Automated Price Navigate to the “Plumbing Flat Rate Pricing” tab to create your job. For each job, input the core financial data for a new row: Labor Cost, Material Cost, Desired Gross Margin, Markup, Overhead, Membership status, and any Membership Discount. The system will automatically calculate the final price.
Step 3: Get Your Automated Prices As you fill out Step 2, the template automatically performs the calculations for you. In the same row, you will instantly see two prices:
Continue this process for all the services you offer to build a complete, professional price list.
Switching to a flat rate model is one of the most impactful decisions a plumbing contractor can make to increase profits and improve customer satisfaction.
Protects Your Profitability With hourly billing, a difficult job with unforeseen problems can destroy your profit margin. With flat rate pricing, the price is the price. You get rewarded for your team’s efficiency and experience, and your profits are protected from unexpected delays.
Increases Customer Trust with Upfront Pricing Customers are often nervous about hourly rates, fearing a slow plumber will run up the bill. A flat rate price eliminates this anxiety. You provide a firm, upfront cost before any work begins, which builds immediate trust and makes it easier for the customer to approve the job.
Ensures Consistent and Fair Pricing A flat rate price book ensures that every plumber on your team is quoting the same price for the same job. This consistency is professional and fair to your customers, reinforcing your company’s reputation for honesty and reliability.
A spreadsheet is a powerful tool for calculating your prices, but it’s hard to manage and use effectively in the field. Housecall Pro’s software transforms your price list into a dynamic, interactive sales tool that helps you win bigger jobs.
Build a Visual Price Book Turn your price list into a professional, digital catalog. In Housecall Pro, you can add photos, videos, and detailed descriptions for every service and fixture. Technicians can use this on a tablet to show a homeowner the difference between a basic and a premium faucet, making it easier to sell higher-value options.
Create Tiered “Good-Better-Best” Estimates Don’t just offer one solution. Housecall Pro makes it easy to build tiered estimates that present customers with multiple options, such as a simple repair (good), a full replacement with a mid-grade fixture (better), and a premium fixture with an extended warranty (best). This simple technique is proven to increase average job value.
Update Prices Across Your Entire Company Instantly When your supply house changes the price of a water heater, updating a spreadsheet and distributing it to every truck is nearly impossible. With Housecall Pro, you can update a price in the office, and it’s instantly live for every technician in the field.
Confident, consistent pricing is the foundation of a successful plumbing business. Our free template gives you the power to calculate profitable flat rate prices and remove the guesswork from quoting. When you’re ready to turn that price list into a dynamic sales tool that wins bigger jobs, Housecall Pro is the ultimate solution. Choose the option below that’s right for your business today.
Flat rate pricing is a single, upfront price for a job, regardless of the time it takes. Time & materials billing charges the customer for the actual hours worked plus the cost of all parts, so the final price isn’t known until the job is complete.
To calculate a comprehensive labor rate, add your desired salary, all your annual overhead costs (trucks, insurance, shop rent, etc.), and your profit goal together. Then, divide that total number by the total number of billable hours you expect your plumbers to work in a year.
Yes. To use it in Excel, open the Google Sheet, go to the File menu, hover over Download, and select Microsoft Excel (.xlsx). The file will download to your computer and can be opened with Excel.
With a flat rate model, you take on that risk. However, over time, the jobs you complete faster than estimated will balance out the ones that take longer. This is why it’s crucial to base your estimated hours on your average time to complete a job, not a best-case scenario.
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