Provide a professional proof of payment for every job, big or small. Our free receipt template helps you keep accurate records, build client trust, and get paid without confusion.
Fully customizable logo and header
Clear breakdown of services and payments
Clean, professional design
Google Sheets and Excel-ready
Go to the “Company and Customer Details” tab. Fill in your business info and the client’s details to create the professional header for your receipt.
Add your company logo, name, and contact details to establish your professional brand.
Enter your customer’s name and address for a clear job record.
Fill in the Date and a unique Receipt # on the receipt to keep your records organized.
In the “Receipt Details” tab, list every task you completed and any parts you used. This creates a clear record of what the customer paid for.
List each service (e.g., “Drywall Patch”) in the Description column.
Enter the Quantity (like hours) and the Unit Price for each line item.
The template automatically calculates the Amount for each line, saving you time on manual math.
To finish, go to the summary section in the “Receipt Details” tab. Enter the final Amount Paid to clearly show the customer’s payment has been received.
Enter the total cash, check, or card payment into the Amount Paid field.
The template auto-calculates the final Balance Due, which should be $0.00.
Save the “Printable Report” as a PDF to email to your customer instantly.
A template is a good start, but our software saves you hours. Stop juggling paperwork and run your entire handyman business from your phone.
Schedule your jobs, manage your calendar, and send “on-my-way” texts to customers, all from one app.
Create invoices on-site and get paid instantly with credit card processing right on your phone.
Automatically generate and send a professional, paid receipt the moment a job is paid, with no extra work.
See how Housecall Pro works for you. No credit card required.
As a handyman, you handle a wide variety of jobs, and many of those transactions might be paid with cash or a check. In a fast-paced work day, it can be easy to overlook the final step: providing a receipt. Relying on handwritten notes or just a verbal confirmation can make your business look unofficial and leaves you with a messy paper trail. This can cause problems with bookkeeping and makes it difficult to resolve payment disputes.
A professional handyman receipt template is a simple solution to this problem. It provides a clean, consistent format for acknowledging payments, making your business look more professional and trustworthy. Using a template ensures your financial records are clean, your clients feel secure, and every job ends on a high note. This guide will cover how to create the perfect receipt and how to streamline your entire job management process.
What to Include in a Professional Handyman Receipt
A good receipt serves as an official record of payment for both you and your customer. It should be clear, detailed, and contain all the necessary information to avoid any confusion.
Your Business Information Your receipt should clearly display your business name, logo, address, and phone number. This makes your document look professional and tells clients how to reach you for future work.
Client Details Include the name and address of the client who made the payment. This is essential for your own records and for associating the payment with a specific job.
Receipt Number and Date Assign a unique receipt number to each payment. This helps you track your income and easily find a specific transaction later. Also, clearly state the date the payment was made.
Original Invoice Number If you sent an invoice before getting paid, referencing the original invoice number on the receipt connects the two documents and creates a clear financial trail.
Itemized List of Services and Materials Clearly list every task you completed and any materials you supplied. For example:
Detailed Payment Summary This is the most critical part of the receipt. It should clearly show:
Payment Method Note how the client paid, whether it was by cash, check, credit card, or another method.
Our Google Sheet receipt template is designed to be straightforward and quick to use. Follow these steps to create a professional receipt after every job. For your convenience, a copy of these instructions is also included on the ‘Instructions’ tab within the Google Sheet itself.
Important First Step: Make a Copy of the Template Before you begin, you must save a copy of the Google Sheet to your own Google Drive. The original template you receive is view-only. This ensures every user starts with a clean, original version. To make your own editable copy, simply:
Step 1: Customize with Your Business Details Open your copied Google Sheet. In the “Company And Customer Details” section, replace the placeholder logo and enter your business name and contact information. Save this version as your master receipt template.
Step 2: Enter Client and Job Information For each new payment, fill in the client’s name and address. Then, assign a unique receipt number and enter the date of payment.
Step 3: Detail the Work Performed In the “Receipt Details” section, create a line item for each task you completed. Be specific in the Description column. Enter the Quantity (e.g., hours of labor) and the Unit Price for each item. The template will automatically calculate the total for you.
Step 4: Confirm the Payment Information In the summary section at the bottom, enter the total amount the client paid into the Amount Paid field. The template will automatically update the Balance Due to show that the account is paid in full.
Step 5: Save and Send the Receipt Review the “Printable Report” tab to see the finished, professional receipt. To send it to your client, go to “File” > “Download” and select “PDF (.pdf)”. A PDF is a secure, non-editable format that you can easily attach to an email.
For a handyman, a professional receipt is more than just a piece of paper. It’s a tool that helps you build a better, more organized business.
Creates a Professional Image A clean, detailed receipt makes your business look legitimate and trustworthy. It shows clients that you are an organized professional, not just a casual helper. This small detail can be the reason a customer calls you back for their next project.
Provides a Paper Trail for All Jobs Many handyman jobs are paid in cash. Without a receipt, these transactions can be difficult to track. A receipt creates an essential paper trail for every dollar you earn, which is crucial for accurate bookkeeping and makes tax season much less stressful.
Builds Customer Trust and Prevents Disputes A receipt provides clients with peace of mind. It’s a confirmation that you have received their payment and that the job is considered complete and settled. If there’s ever a question about payment, a receipt is the official record that can resolve the issue instantly.
A receipt template is a great tool for handling payments. But as a handyman, you’re juggling much more than just receipts. You’re managing schedules, communicating with clients, and traveling between jobs. Housecall Pro’s software is designed to run your entire business from your phone.
Efficiently Schedule and Dispatch Your Jobs Stop relying on a messy paper calendar. Housecall Pro’s simple drag-and-drop calendar makes it easy to schedule jobs and optimize your route. You can see your whole day, week, or month at a glance, so you never double-book or miss an appointment.
Send On-the-Way Texts to Customers Let customers know you’re on your way with automated text messages. This simple, professional touch keeps your clients happy, reduces no-shows, and means you spend less time answering “where are you?” phone calls.
Create Invoices and Get Paid on the Spot Don’t wait to get home to do paperwork. As soon as you finish a job, you can create a professional invoice on your phone and accept credit card payments right there. It’s faster, more convenient, and improves your cash flow.
Automate Your Receipts When a client pays you through the Housecall Pro app, a professional, paid receipt is automatically generated and sent to their email. The payment is recorded, the receipt is sent, and you don’t have to do a thing.
A professional receipt is a simple way to make your handyman business more organized and trustworthy. Our free template is the perfect tool to help you get started today. When you’re ready to spend less time on paperwork and more time on profitable work, Housecall Pro is here to help you manage your entire business.
Try Housecall Pro free for 14 days — and turn every handyman receipt into faster payments and repeat business.
An invoice is a bill you send to a client to request payment for work you’ve done. A receipt is a document you provide after you’ve been paid to confirm the payment was received.
Yes, it is a very good practice. Providing a receipt for every job, no matter the size or payment method, creates a financial record for you and gives the client proof of payment. It makes your business more professional.
Yes. To use it in Excel, open the Google Sheet, go to the File menu, hover over Download, and select Microsoft Excel (.xlsx). The file will download to your computer and can be opened with Excel.
Be as specific as possible. Instead of “Fixes,” write “Replaced kitchen faucet cartridge” or “Assembled one IKEA bookshelf.” This clarity helps the customer remember the value you provided.
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