Provide every client with a professional proof of payment. Our free pest control receipt template helps you maintain accurate financial records, build customer trust, and finalize every job clearly.
Fully customizable company profile section
Clean, professional design for printing
Clear breakdown of services and payments
Google Sheets and Excel-ready
Make receipts an official company document by entering your business name, address, contact information, and logo in the dedicated input section.
Start by adding your unique company name and professional logo to the designated area of the template.
Be sure to include your complete business address and main phone number for client correspondence.
This information makes your receipt look professional and helps to build essential client trust and recognition.
Itemize the pest control services the payment covers, as a detailed breakdown provides clarity and an accurate treatment record.
In the main table, list each specific service or treatment provided to the customer during the visit.
For every service you have listed, enter the total quantity and the unit price in the adjacent columns.
This itemized list clearly shows the customer exactly what their payment covered and how the total was calculated.
Enter the total amount paid, and the template will auto-calculate the balance due, creating a record that the job is settled.
Input the exact total dollar amount that the customer paid you for the services listed on the receipt.
Be sure to note the payment method the customer used, such as cash, credit card, check, or digital transfer.
The template’s auto-calculation will clearly show a zero balance due, confirming the account is settled.
Stop creating receipts manually; with Housecall Pro, a receipt is auto-generated and sent the moment a client pays an invoice online.
This system makes it easy for your customers to pay their pest control invoices online securely.
A professional receipt is automatically generated and sent to the client right after their payment.
You can keep all your payment records, client history, and invoices securely organized in one place.
See how Housecall Pro works for you. No credit card required.
In the pest control industry, a successful service visit doesn’t end when your technician leaves the property. Your best final impression is the last thing you hand the client: a clear, professional receipt. This final touchpoint is especially critical for recurring service plans, where trust and consistent record-keeping are key.
Relying on a simple email confirmation—or no receipt at all—can seem unprofessional and lead to confusion about service dates or payments. A professional pest control receipt template solves this. It provides a clean, consistent format that acts as an official proof of payment, building customer confidence, simplifying your bookkeeping, and making your entire business look more organized and credible.
This guide will walk you through how to use our template to create that perfect final impression every time and streamline your payment process to save time and get paid faster.
What to Include in a Professional Pest control Receipt
A comprehensive pest control receipt is an essential document for both you and your client. It serves as proof of payment and a record of service. To be effective, it should always include these key details.
Your Company Information Your receipt should prominently feature your company name, logo, business address, and contact information. This reinforces your brand and makes it easy for clients to contact you.
Client Details Include the full name and service address of the client who made the payment. This is critical for your records and for associating the payment with a specific property.
Receipt Number and Date Assign a unique Receipt # to each transaction for easy tracking. Also, clearly state the Date the payment was received.
Itemized List of Services Detail the services that the payment covered. Be specific, for example, “Quarterly General Pest Control Service” or “Initial Rodent Exclusion Treatment.”
Detailed Payment Summary This is the most important part of the receipt. It should clearly show:
Payment Method Note how the client paid, whether it was by cash, check, or credit card. This is useful information for your financial records.
Our Google Sheet receipt template is designed to be straightforward and fast, so you can get back to your work. For your convenience, a copy of these instructions is also included on the ‘Instructions’ tab within the Google Sheet itself.
Important First Step: Make a Copy of the Template Before you begin, you must save a copy of the Google Sheet to your own Google Drive. The original template is view-only to ensure every user starts with a clean version. To make your own editable copy:
Step 1: Enter Company and Customer Information Open the “Company & Customer Details” tab. First, perform a one-time setup by adding your company logo, name, email, and contact information to create your master template. Then, for each new receipt you issue, return to this section to fill in the specific customer’s name and address.
Step 2: Detail the Service Performed Navigate to the “Receipt Details” tab. First, enter the unique Receipt # and the correct payment Date. Then, for each individual service provided, list its specific Description, Quantity, and Unit Price. The total amount due will be automatically calculated for you.
Step 3: Confirm the Payment Details In the summary section at the bottom, enter the total amount the client paid into the Amount Paid field. The template will automatically update the Balance Due to show that the account is paid in full.
Step 4: Save and Send the Receipt Review the “Printable Report – Full Summary” tab to see the finished, professional receipt. To send it, go to “File” > “Download” and select “PDF Document (.pdf)”. A PDF is a secure, non-editable format that you can easily attach to an email.
For a pest control business, especially one with recurring service plans, a professional receipt is a vital tool for success.
Manually creating receipts for every service plan customer each month or quarter is a huge administrative burden that pulls you away from focusing on skilled, billable work. Housecall Pro is designed to automate your entire billing and payment cycle, so you can focus on growing your business.
Automate Invoicing and Payments for Service Plans Stop manually billing your service plan customers. Housecall Pro allows you to set up recurring service plans that automatically charge the customer’s card on file and send invoices on a set schedule.
Send Automatic Receipts for Every Payment This is the biggest time-saver. The moment a recurring payment is processed or a customer pays an invoice online, the system automatically generates a professional, paid receipt and sends it to their email. This instant professional touch builds trust automatically. You don’t have to do anything.
Provide a Secure Customer Portal Give your clients a secure online portal where they can manage their account. They can view their entire service and payment history, see all their past receipts, and keep their credit card information up to date. This convenience elevates your customer service and reduces administrative calls to your office.
A professional and reliable payment process is key to building a successful pest control business. Our free receipt template gives you the perfect tool to document every payment and look professional. When you’re ready to automate your billing for recurring services and save hours of administrative work, Housecall Pro is the ultimate solution.
Try Housecall Pro free for 14 days — and turn every pest control receipt into faster payments and repeat business.
An invoice is a bill you send to a client to request payment for a service. A receipt is a document you provide after you have been paid to confirm the payment was received and the account is settled.
Yes, you should provide a receipt for every single payment, even for long-term customers. It maintains a professional relationship and provides both you and the customer with a clear record of all payments.
Yes. To use it in Excel, open the Google Sheet, go to the File menu, hover over Download, and select Microsoft Excel (.xlsx). The file will download to your computer and can be opened with Excel.
You should still issue a formal receipt for all cash payments. Simply fill out the template as usual, and in the “Payment Method” section, note “Cash.” This creates an essential financial record for a transaction that would otherwise have no paper trail.
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