Customizable: Add your company logo and pest findings to personalize every report.
Easy to Use: Built with fill-in-the-blank simplicity for fast, professional field audits.
Print Ready: Auto-generated summaries are formatted to send to clients immediately.
Works Anywhere: Access the sheet from the field or the office in Excel or Google Sheets.
Use the “Company and Inspection Information” tab to establish the administrative foundation and client specs for your visit.
Record Company Details and Logo to ensure every inspection report is professionally branded.
Log Inspection Address and Job # to keep your records organized and tied to the correct service location.
Capture Inspector Name and ID to maintain accountability and track technician performance across your team.
Use the “Inspection Report Details – General” and “Inspection Report Details – Room” tabs to document the overall health and interior status of the property.
Assess Structural Integrity and Landscaping to identify potential entry points and pest harborage areas.
Audit Bathroom and Kitchen fixtures to identify moisture-related risks that attract common pests.
Attach Images of specific problem areas to provide homeowners with visual evidence of findings.
Access the “Printable Report – Full Summary” tab to produce finalized, client-ready documentation for your records.
Review the Full Summary tab for an automated report that aggregates all general and room-specific findings.
Capture Customer and Inspector Signatures to formalize the inspection and confirm client acknowledgment.
Download the Full Summary as a PDF to share with homeowners via email or text before leaving the driveway.
Sell solutions by using Housecall Pro to attach photos of issues to a digital checklist and instantly build multi-option estimates for the customer.
Build custom digital checklists in the app to match your company’s specific workflows for any job.
Attach photos to show proof of issues.
Create estimates directly from your findings.
See how Housecall Pro works for you. No credit card required.
A pest control inspection report is the foundation of your service process, acting as a critical record that bridges the gap between technician findings and customer understanding. These reports allow your team to effectively record property conditions and pest activity, document technical observations, provide a baseline for treatment plans, and support accurate billing for follow-up services. Without a standardized template, technicians may rely on inconsistent documentation—leading to missed details and communication gaps. This free Pest Control Inspection Report Template ensures every important detail is captured in a repeatable, professional way, turning every inspection into professional system proof and building high-trust customer relationships.
The primary goal of a professional report is to establish a technical baseline for recommendations. In the pest control industry, proving the presence or absence of pests is vital for managing liability and expectations. By itemizing findings across the General, Internal, and External sections, you can show the exact state of the property during the visit to protect your business from potential disputes. Detailed logs in the Bathroom(s), Kitchen, and Living Room provide the “professional proof” needed to justify treatment costs and secure long-term service agreements. Standardizing these reports ensures a high-level experience that builds your brand’s authority and protects your business from future liability.
This pest control inspection report template features structured sections to document property conditions and technical findings efficiently via Excel or Google Sheets.
This organized structure ensures reports are clear and complete, reducing disputes and improving long-term record keeping for every property you protect.
Drives Revenue Through Recommendations
Standardizing the recommendations section ensures technicians identify upsell opportunities like exclusion services or moisture barriers. Pairing a specific structural risk with a professional recommendation significantly boosts conversion rates for secondary services.
Standardizes Quality Across the Team
This template prevents “inspection drift” by ensuring all technicians follow the same protocols. Standardized room-by-room audits guarantee that critical areas like kitchen cabinets and bathroom grout are inspected every time, maintaining high service integrity.
Reduces Liability and Customer Disputes
Detailed site info and specific Inspection Dates provide a historical record of property health. In disputes, reference the Acknowledgement section and signed Full Summary to prove the customer was informed of specific conditions and recommendations.
Accelerates the Service Cycle
Information is speed. Office staff can review the Executive Summary and Job # to prepare quotes or schedule follow-ups before the technician returns. This rapid data access keeps operations moving efficiently and improves customer response times.
A pest control inspection report is a formal technical document that provides a comprehensive overview of a property’s vulnerability to pest infestation and the current status of any active pest populations. It serves as a centralized database of site conditions, helping both the technician and the property owner understand what steps are necessary to maintain a pest-free environment.
A comprehensive report typically includes:
By using a template, you turn a simple walkthrough into a professional asset that supports project management, treatment accuracy, and business growth.
This template is easy to use and adaptable to your field process. Follow these steps to ensure your documentation is consistent and professional:
Templates like this Pest Control Inspection Report are just the beginning. As your business scales, managing hundreds of PDFs manually becomes an administrative bottleneck. Housecall Pro provides a complete platform that helps pest control professionals manage inspections, scheduling, recurring services, customer communications, billing, and more — all from one place.
All the Tools You Need in One Platform
With Housecall Pro you can:
Consistent reporting leads to better service decisions, clearer communication, and increased customer satisfaction. Download this free Pest Control Inspection Report Template and start improving your inspection documentation today. By using the Inspection Report Details tabs to provide technical proof and logging precise Company and Inspection Information, you ensure your business is perceived as a high-authority leader.
Try Housecall Pro free for 14 days — and convert every inspection finding into professional liability protection and confident customer approvals.
Our template covers Company and Inspection Info (Inspector ID, Job #), General assessments (Structure, Pests), and Internal logs for the Kitchen and Bathrooms. It also includes technical Recommendations, an Executive Summary, and space for visual proof via Images.
Inspection reports should be completed by licensed, trained technicians with the expertise to identify pest species, locate harborage areas, and evaluate structural vulnerabilities to prevent future infestations.
Yes. By following the “Make a Copy” instructions, you can tailor fields and checklists to your specific needs. Easily upload your Company Logo for branding and insert Images to provide visual evidence of findings for your clients.
Yes. This flexible template suits both residential and commercial inspections. It covers specific home areas while auditing universal factors like Structural Integrity and Drainage—essential for managing pests in commercial facilities and warehouses.
Yes. The General and Room tabs include dedicated cells for images. You can use Insert > Image > Insert image in cell to provide visual proof of pest activity or structural issues to the homeowner.
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