Stop wasting time on paperwork. Our free, easy-to-use template helps you create professional invoices that build client trust and help you get paid faster.
Customizable logo and header
Clean, professional design
Automatic calculation for totals
Works with Google Sheets & Excel
Go to the “Company and Customer Information” tab. Fill in your business and client details to create the professional header for your invoice.
Add your company logo, name, and contact details to establish your professional brand.
Enter your client’s name and address for a clear, accurate job record.
Assign a unique Invoice # and the Date of service for organized tracking.
Move to the Invoice Details tab, and use the itemized table to list every service you provided along with the corresponding price for each.
List each specific task (e.g., “Deep Kitchen Clean,” “Standard 3-Bed Clean”) in the DESCRIPTION field.
Enter the QUANTITY and the UNIT PRICE for that service to clearly outline the cost of each item.
The template automatically calculates the AMOUNT for each line item, saving you time on math.
To finish, enter your local tax rate in the Invoice Details tab and double-check the totals to make sure everything is accurate before sending the invoice.
Enter your local Tax Rate (%) in the designated field to ensure your invoice total reflects accurate taxes.
The template automatically calculates the Tax and the final TOTAL amount due from the customer.
Review the “Printable Report – Full Summary” tab, then go to File > Download > PDF to send to your client.
A template is a great start, but our software saves you hours. Stop manual entry and connect your invoices to your scheduling and payments.
Create and send invoices from your phone right after finishing a job.
Accept payments instantly with on-site card processing or secure online links sent by email or text.
Track every payment automatically and send polite reminders for any overdue invoices.
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Creating invoices from scratch after every cleaning job is a chore. It takes valuable time away from your real work. You have to find the last invoice you sent, duplicate it, and carefully change all the details. Forgetting a service or making a calculation error can lead to awkward conversations with clients and delays in payment. A simple mistake can make your business look disorganized.
That’s why a standardized home cleaning invoice template is so important. It provides a consistent, professional framework for your billing. With a ready-to-use template, you can organize your services and pricing into a clear format. This makes it easier to bill clients, build their trust, and keep your business finances on track. This guide will walk you through everything you need to know about creating the perfect invoice and how to make your billing process even better.
What to Include in a Professional Cleaning Invoice
An invoice is more than just a request for money. It is an official record of a transaction between you and your client. It reflects your professionalism and attention to detail. A complete and easy-to-read invoice prevents confusion and helps you get paid on time. Make sure every invoice you send includes these key components.
Your Business Information Your invoice should clearly represent your brand. Prominently display your company name, logo, business address, phone number, and email address at the top. This makes it easy for clients to identify who the invoice is from and how to contact you with any questions.
Client Information Include the full name and address of the client you are billing. Accurate client information ensures the invoice is directed to the right person and is essential for your own record-keeping.
Invoice Number and Dates Every invoice needs a unique invoice number. This helps both you and your client track payments and reference specific jobs. You can use a simple sequential system (e.g., 001, 002, 003). Also, include the date the invoice was issued and the payment due date. A clear due date sets expectations and encourages prompt payment.
Detailed List of Services This is the most important part of your invoice. Itemize each cleaning service you provided. Instead of just writing “Cleaning Service,” be specific. For example:
A detailed list shows the client exactly what they are paying for. It justifies your total charge and highlights the value of your work.
Clear Pricing and Totals For each service listed, include the rate (either hourly or a flat fee) and the total charge for that line item. At the bottom, provide a subtotal, add any applicable taxes, and show a clear, bolded grand total. This transparency prevents disputes and makes it easy for the client to understand the final cost.
Payment Terms and Methods Briefly state your payment terms, such as “Payment due within 15 days.” Also, let your clients know how they can pay you. List the payment methods you accept, such as check, credit card, or online payment platforms.
Our free Google Sheet invoice template is designed to be simple and intuitive. This step-by-step guide will walk you through the process of creating your first professional invoice. For your convenience, a copy of these instructions is also included on the ‘Instructions’ tab within the Google Sheet itself.
Important First Step: Make a Copy of the Template Before you begin, you must save a copy of the Google Sheet to your own Google Drive. The original template you receive is view-only. This ensures every user starts with a clean, original version.
To make your own editable copy, simply:
Your new, editable version will open, and you can now follow the steps below to customize it.
Step 1: Customize the Template with Your Brand First, make the invoice your own. Open the Google Sheet file and find the header section at the top. Click on the placeholder logo to replace it with your own company’s logo. Next, fill in your company’s name, address, phone number, and email in the designated fields. You only need to do this once.
After you save this version as your master template, your information will be there every time.
Step 2: Fill in the Job and Client Details For each new job, assign a unique invoice number. Enter the client’s name and address. Then, set the invoice date and the payment due date. Filling out these top sections first ensures your records are organized from the start.
Step 3: Add Line Items for Your Services In the main body of the invoice, you will see columns for “Service Description,” “Quantity/Hours,” “Rate,” and “Total.” For each task you completed, create a new line item. For example, if you did a standard cleaning that took 4 hours at $35 per hour, you would enter “Standard House Cleaning” in the description, “4” in the quantity/hours column, and “$35.00” in the rate column.
Step 4: Understanding the Automatic Calculations Our template uses simple formulas to do the math for you, eliminating errors.
Step 5: Save and Send Your Professional Invoice Once all the details are filled in, review the invoice one last time to check for any mistakes. When you are ready, save the file as a PDF. In Google Sheets, go to “File” > “Download” and select “PDF (.pdf)” from the file type dropdown menu. A PDF is a professional, non-editable format that is easy to send. Attach the PDF to an email with a brief, polite message to your client.
Why a Great Invoice Helps You Get Paid Faster
Using a consistent template for every invoice does more than just save you a few minutes. It has a lasting positive impact on your business operations and your relationship with customers.
A free template is a fantastic starting point for improving your billing process. However, as your business grows, you will find that templates still require a lot of manual work. You still have to enter data, save files, draft emails, and track who has paid. That’s where Housecall Pro’s software comes in. It automates your entire workflow, from scheduling the job to getting paid.
Automated Invoicing and Follow-ups Imagine finishing a job and having a professional invoice automatically sent to the customer. Housecall Pro does exactly that. The software can also send automatic reminders for overdue payments, so you don’t have to chase clients. This feature alone can save you hours each week.
Online Payments for Customer Convenience Make it as easy as possible for customers to pay you. Housecall Pro allows clients to pay their invoices online with a credit card directly from the invoice email. This convenience means you get paid faster, often within 24 hours. You no longer have to wait for checks to arrive in the mail or deal with handling cash.
Integrated Scheduling and Customer Management Housecall Pro is more than just an invoicing tool. It’s a complete business management platform. You can manage your job schedule, dispatch your team, and keep a detailed history of every customer. All your client information is stored in one place, so you can see past jobs and notes with a single click.
Business Reporting and Insights Templates can’t tell you how your business is performing. Housecall Pro provides easy-to-read reports and a real-time dashboard. You can track your sales, see which services are most profitable, and understand your business’s financial health at a glance. These insights are critical for making smart decisions and growing your company.
A Professional Mobile App for Work on the Go Manage your entire business from your phone or tablet. The Housecall Pro mobile app lets you create estimates, send invoices, receive payments, and manage your schedule from anywhere. You and your team can run your operations from the field, without ever needing to go back to the office to do paperwork.
A professional invoice is a critical tool for any successful cleaning business. Our free, customizable template is the perfect place to start. It will help you save time, improve your accuracy, and present a professional image to every client.
When you are ready to stop managing paperwork and start automating your success, give Housecall Pro a try. Discover how our software can help you simplify your operations, impress your customers, and grow your business smarter.
Try Housecall Pro free for 14 days — and turn every cleaning invoice into faster payments and happier customers.
A home inspection invoice template is a document used by home inspectors to bill clients. While similar in structure to a cleaning invoice, it includes specific line items for inspection services, such as “Structural Inspection,” “Roof Inspection,” and “Plumbing Inspection.”
An invoice is a request for payment for services you have provided. A receipt is a confirmation that payment has been received. You send an invoice before payment and a receipt after payment.
It is best practice to send an invoice as soon as the cleaning job is complete. Sending it promptly while the service is still fresh in the client’s mind can lead to faster payments.
Yes, this template is fully customizable. You can easily change the line items to reflect commercial services such as “Office Cleaning,” “Commercial Carpet Cleaning,” or “Post-Construction Cleanup.”
Yes, you can easily use this template in Excel. Simply open the Google Sheet, then follow these steps:
The file will download to your computer and can be opened in Excel. While all formulas will work, please note that some fonts or formatting may look slightly different.
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