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General Contractor Invoice Template
An invoice template built for contractors, home builders, and remodelers
Just use the fill-in-the-blank inputs to customize for your company and client, enter the specifics of your invoice, and select from three pre-formatted options that are ready to download, print, or share. You can create and send your invoices in just minutes.
This construction invoice template has been created by Housecall Pro with everything you need to reduce the time it takes to create and send invoices for your construction business … and it’s completely free!
This template has everything you need and is provided free of charge, and can be used without restrictions in Excel or Google Sheets.
Here’s everything included with this template
- Step-by-step instructions that will guide you through the entire template
- Simple inputs for company branding and client personalization
- Line item creation with built in markup, tax, and total formulas
- Optional detail blocks and management fees
- Built-in formulas and drop-downs that save you time when creating invoices
- Three formatted invoice outputs: Standard, Cost Plus, Lump Sum
Create and send a construction invoice in just minutes
1. Contact details
Add your company details, upload your logo and personalize the invoice for your client.
2. Invoice details
Create an invoice number, complete payment details, and add your line items.
3. Invoice options
Choose which format to use, verify the details are correct, and download or print your invoice.
What is a construction invoice template?
A construction invoice template is a formatted document used by contractors to give details of their services and the associated fee or cost when collecting payment for their work with another party, such as a client. For most residential construction projects, key items that should be included on an invoice template are:
A list of products and/or services rendered: This includes items such as labor hours, materials, service fees, and other related items.
Payment terms – After providing service, clearly state your payment terms (i.e., full payments upon completion vs. partial payments as milestones are hit).
Total cost for services rendered and any additional fees if applicable (such as taxes): Make sure you list out every line item so there’s no confusion about what the charge is for.
Details necessary for making payment including name/address/other contact info. Make sure you provide all necessary info so that payment can be sent without delay once work has been successfully completed.
What are the different types of contractor invoice templates?
Our free invoice template includes three different types of invoices that you can choose from after your invoice data has been entered. The options are based on the three most common invoice formats:
Standard Contractor Invoice Template
A standard contractor invoice includes a breakdown of all the individual expenses with unit price, unit quantity, and total price. The price of each line item on the invoice may include a markup, but it isn’t listed as an additional fee but instead factored into the unit price displayed.
Cost Plus Fixed Fee Invoice Template
A cost plus fixed fee invoice includes a detailed breakdown of all expenses, including labor, materials, overhead costs like administrative time for filing invoices. The sum total of these expenses is then added together (cost) and a percentage markup (plus) is included so that the contractor’s profit is specified on the invoice.
Lump Sum Invoice Template
A lump-sum invoice is a type of invoice that outlines all the charges for a single project, service, or job as a fixed amount. The invoice will often include a list of expenses, but not broken down by unit price and unit quantity. These invoices are typically used with the cost of a project was set and agreed upon ahead of time and aligns with the signed contract.
Construction Invoice Template FAQs
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Who should use a construction invoice template?
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This template is designed for general contractors, custom home builders, remodelers, and specialty contractors who need a fast, professional way to bill clients without investing in expensive invoicing software. It’s ideal for anyone who creates invoices regularly and wants to save time while maintaining a consistent, branded look.
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Can I add my company logo and branding to the construction invoice template?
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Yes. The template includes a simple input section where you can upload your company logo and customize the invoice with your branding. This makes every invoice look polished and professional when sent to clients — helping build trust and credibility for your business.
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What is the difference between a construction invoice and a construction estimate?
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A construction estimate is sent before work begins — it outlines the projected costs for a project and is used to win the job or set client expectations. A construction invoice is sent after work is completed (or at agreed billing milestones) — it requests payment for work already done. The estimate is a proposal; the invoice is a payment request. Housecall Pro offers free templates for both.
