Customizable: Personalize by adding your branding and customer information.
Easy to Use: Focus more on the job and less on paperwork. Simply fill in the blanks.
Print Ready: Download, print, and share your professional, auto-populated template.
Works Anywhere: Use the simple printable form at the office or on the jobsite.
Go to the “Input Details” tab. This is where you set your unique labor costs, which the template will use to calculate all your final prices.
Add your company logo, name, and contact details to brand your price book.
Enter your standard Labor Cost per Hour for regular jobs.
Set your After Hours Labor Cost per Hour and any flat After Hours Surcharge.
In the “Price Book” tab, create a list of every service you offer. This template is organized by category so you can build a comprehensive guide.
List each service under a category like Accessories or Inspections/Tune-Ups.
Enter the material cost for the job in the Item Cost column.
Add the average Estimated Hours it takes you to complete that job.
The template does all the math for you. As you fill out each row, your final, profitable prices will appear instantly in the next columns.
The sheet auto-calculates your Standard Price for normal business hours.
It also generates your premium After Hours Price automatically.
Use the “Printable Report” tab as your official company price book to share or print.
A spreadsheet is a great start, but our software saves you hours. Stop manual entry and connect your flat rates to your entire business workflow.
Create a visual, easy-to-use price book with photos and descriptions that your team can use right in the field.
Build “good-better-best” estimates on your phone, giving customers options & increasing your job value.
Update a part price or labor rate in one place and have it instantly sync across your entire team’s devices.
See how Housecall Pro works for you. No credit card required.
As a field service business owner, pricing your services can be the most stressful part of the job. If you charge by the hour, you get penalized for being fast and efficient. If you guess at a fixed price, you risk underbidding and losing money on a job that takes longer than expected. This constant uncertainty makes it hard to quote jobs with confidence and even harder to build a predictable, profitable business.
Flat rate pricing is the solution. It’s a strategy where you charge a single, upfront price for a specific job, regardless of how long it takes. A well-built price book is the key to this model. It allows you to calculate prices that consistently cover your parts, labor, and overhead, ensuring you make a profit on every single job. This guide will walk you through how to use our template to build your own price book and take control of your company’s profitability.
What to Include in a Professional Price Book
A profitable price book is a carefully calculated list of every service you offer. It’s your main tool for creating fast, consistent estimates. To be effective, it needs to be built on your real costs.
Our Google Sheet template is a powerful calculator designed to make creating your flat rate price list simple and accurate. For your convenience, a copy of these instructions is also included on the ‘Instructions’ tab within the Google Sheet itself.
Important First Step: Make a Copy of the Template Before you begin, you must save a copy of the Google Sheet to your own Google Drive. The original template is view-only, ensuring every user gets a clean version. To make your own editable copy:
Step 1: Customize with Your Business Information Open your copied Google Sheet and go to the “Input Details” tab. Replace the placeholder logo and enter your company’s name, address, phone number, and email.
Step 2: Enter Your Labor Costs In the same “Input Details” tab, fill in your core labor rates. Enter your Labor Cost per Hour, After Hours Labor Cost per Hour, and any flat After Hours Surcharge. Save this file as your master template.
Step 3: List Your Services, Costs, and Time Navigate to the “Price Book” tab. This is where you will build your list of services, organized by category. For each service you offer (e.g., “Toilet flapper” under “Accessories”), fill in two cells:
Step 4: Get Your Automated Prices As you fill out Step 3, the template instantly does the calculations for you based on the formulas in the “Instructions” tab. In the same row, you will see two prices automatically appear:
Repeat this process for all your services to build your complete price list.
Step 5: Review Your Printable Price Book Once your prices are calculated, click the “Printable Report – Full Summary” tab. This tab collects all your services and prices into a clean, professional document that you can print and put in every truck or save as a PDF.
Why Upfront Pricing is Better for You and Your Customers
Switching from hourly billing to a flat rate model can transform your business, making it more profitable and professional.
A spreadsheet is a powerful tool for calculating your prices, but it’s difficult to use in the field. Your techs have to flip through pages, and if you update a price in the office, the printed copies in your trucks are instantly wrong. This leads to incorrect estimates and lost profit.
Housecall Pro’s software transforms your spreadsheet into a dynamic, digital price book that’s connected to your entire business.
Build a Visual Price Book Your Team Will Actually Use Turn your price list into a professional, digital catalog. In Housecall Pro, you can add photos and detailed descriptions for every service. Your team can easily pull up this price book on a tablet in a customer’s home to show them exactly what they are getting, making it easier to sell the job.
Update Prices for Your Whole Team Instantly When the cost of a part goes up, you can no longer afford to use an old spreadsheet. With Housecall Pro, you can update a price in your office, and it’s instantly updated for everyone in the field. This ensures your team is always quoting the most accurate, profitable price.
Create Good-Better-Best Estimates in Seconds Don’t just offer one price. Housecall Pro’s price book allows you to build tiered estimates with multiple options (e.g., a basic repair, a better replacement, and a premium, long-term solution). This empowers customers to choose a higher-priced option, dramatically increasing your average job value.
Confident, consistent pricing is the foundation of a successful field service business. Our free template gives you the power to calculate profitable flat rate prices and remove the guesswork from quoting. When you’re ready to turn that price list into a dynamic sales tool that wins bigger jobs, Housecall Pro is the ultimate solution.
Try Housecall Pro free for 14 days — and turn your price list into consistent quotes and steady profits year-round.
Flat rate pricing is a model where you charge a single, upfront price for a specific service (e.g., “$250 to install a ceiling fan”) instead of charging by the hour. This price includes your labor, materials, and overhead.
The Standard Price is the flat rate you charge during your normal business hours. The After-Hours Price is your premium, higher rate for emergency calls on nights, weekends, or holidays.
Yes. To use it in Excel, open the Google Sheet, go to the File menu, hover over Download, and select Microsoft Excel (.xlsx). The file will download to your computer and can be opened with Excel.
The template uses a simple, industry-standard formula: Standard Price = Item Cost + (Labor Cost per Hour * Estimated Hours). You set the costs and hours, and it does the math.
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