Building a profitable HVAC business isn’t just about providing top-notch service to your current customers (though that’s certainly a good place to start). It’s also about finding new customers and revenue streams so your business can continue to grow.
Realistically, there are two ways to increase sales:
- Getting more customers
- Selling more services to your existing customer
The secret to both is creating a strategic HVAC sales process. This guide will help HVAC business owners understand the value of an HVAC sales strategy and how to create an effective step-by-step HVAC sales process. We’ll also discuss tips and tactics for refining your sales strategy and sales pitch.
So, let’s get to it!
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Does Your HVAC Company Need a Proper Sales Strategy?
If you want to expand your business and increase your revenue, then yes, definitely! You’ll need a reliable, repeatable sales process and ways to train your techs to be good salespeople.
Even if you have a strong customer base or plan to stay small and just want to maintain the status quo, a solid HVAC sales strategy helps ensure you have enough work to stay in business. If you can keep your sales pipeline full of potential customers, you’ll always have enough leads to keep you busy for weeks, months, and years to come.
A well-planned sales strategy and sales process allow you to:
- Find and connect with your ideal customers
That is, the people who need your services most and are willing to hire you right now or in the near future.
- Reduce how much you need to spend to get a new customer(AKA your customer acquisition cost)
This is in part because a solid sales process helps you focus on better leads who are more likely to become paying customers.
- Increase your revenue and profit margins
This can be done by reducing costs, expanding your customer base, and upselling more services to existing clients.
- Stay relevant in a highly-competitive field
Achieve this by building brand awareness and strong relationships with local homeowners.
What Steps Should Your HVAC Sales Process Include?
There are five typical steps in every HVAC sales process, and each one brings you closer to turning a lead or prospect into a paying customer. Your own sales process might involve all or some of these steps, but it can also include additional steps to account for how your team works. This helps pinpoint what sales activities are working best, so you can develop a reliable plan to consistently find new leads and win over new customers.
Step 1: Prospecting
The first thing to do when you’re selling anything is to figure out who you’re selling to.
- Who are your potential customers?
- Where can you find them?
- How should you contact them?
Develop an HVAC sales lead list
Sales prospecting, also known as lead generation, involves finding and contacting new potential customers. You should start by making a list of people you want to reach out to, along with how you will contact them (email address, phone number, etc.). This is your list of sales leads.
Leads can come from all kinds of sources. For example, customer referrals, networking at trade shows, your contact form on your website, your social media followers, and even former customers you haven’t heard from in a while.
Your list should include as much information about each lead or prospect as you have access to, including: first name, last name, email, phone number, and where you found them.
Step 2: Outreach
Now that you’ve compiled your list of leads, it’s time to get in touch with them. You can use different channels to contact them, including:
- Direct mail
- Social media
- Service calls
Whether you’re calling, messaging, or meeting in person, plan out what you’re going to say in advance. You don’t need a formal script, but you should have loose talking points and a goal for the conversation.
Focus on getting to know the customer and customer’s needs rather than diving straight into a sales pitch. Be friendly, cordial, and as personable as possible to make an excellent first impression.
Step 3: Qualifying
You might assume that any lead who’s willing to give you the time of day is a potential customer worth pursuing. Unfortunately, that’s not always the case.
Focusing your energy on a few high-quality sales leads is often better than trying to sell to everyone who crosses your path – especially because many of them aren’t yet ready to hire you or don’t have the budget for your services.
Step 4: Demonstrate Value
This step is where a solid sales pitch comes in handy. Try to highlight your unique selling point. What does your team bring to the table that your competitors don’t?
If a homeowner expresses interest in your services but still seems hesitant, you can use a few different sales tactics to move the conversation forward.
One option would be to schedule a free home evaluation, where a team member visits the prospect at home, checks out their current HVAC system, and chats with the homeowner about how your team can address their needs and concerns.
This conversation not only lets you demonstrate value, but it also allows you to put together a personalized offering that speaks to the homeowner’s specific needs, budget, and timeline.
Step 5: Seal the Deal
Here are some tips to help you win over a new customer:
- Do motivate them with a limited time offer. For example, you could offer a special discount for first-time customers who book this week only.
- Don’t pressure a customer to agree to something they’re not interested in. Your service offering should be tailored to their specific needs, so they’ll be happy to say yes and pleased with the results.
- Do use social proof to inspire confidence in your team’s abilities and expertise. For instance, you can place testimonials from past customers online to show that your services provide long-term value to homeowners.
Upselling vs. Cross-Selling
When a customer calls to hire you for one service, do you ever think about how you could provide more value by selling them a package or bundle? If so, then you have some firsthand experience with cross-selling.
Upselling is convincing a customer to upsize or upgrade their purchase. That is, you sell them a more expensive, higher-end version of the service or product they’re already interested in.
Cross-selling is selling a customer additional items related to their original purchase. You see this online whenever a website recommends related items or shows you suggestions based on things people frequently buy together.
Should You Use Cross-Selling, Upselling, or Both for Your Business?
The short answer is both. If you time it right, both can be effective ways to boost your business’ bottom line.
However, deciding whether you should try to cross-sell or upsell a particular customer depends on the situation.
Actionable HVAC Sales Tips You Should Try
1. Communicate Value Quickly and Clearly
Practice your sales pitch and coach your team members on how to communicate value in terms the customer understands and cares about.
So, rather than talking about physical results, like a working furnace or better airflow, discuss the value added to your customers’ lives – like keeping their home comfortable and safe all year round.
2. Use a High-Quality Lead Magnet To Attract High-Quality Leads
There’s plenty of leads to profit on within the HVAC industry; revenue has been growing steadily at a 1% annualized rate since 2008. What’s that mean? There’s plenty of money to be made in this field.
You don’t want to waste money on advertising to people who aren’t going to hire you. Focus on homeowners located within your service area who can afford your rates, because they’re the ones who have a potential need for your services (whether that’s right now or in the near future).
3. Use the Right Channels for Your Business
When it comes to getting the word out about your HVAC business, you should use a combination of different channels to reach as many homeowners as possible. This can include social media channels like Facebook, Twitter, and Instagram; as well as email marketing, cold calling, and direct mail. Also, take advantage of customer referrals by asking satisfied clients to refer your business to family and friends.
Here’s what an HVAC lead magnet might look like:
- A downloadable checklist for annual HVAC maintenance
- An eBook with information on the top 10 energy-efficient heating and air conditioning units
- An infographic that shows how to troubleshoot common HVAC issues
All of the above lead magnet examples ensure that the user either has an HVAC unit or is considering an HVAC unit—perfect for a potential client.
4. Get Serious About Following Up
Once you’ve got your lead magnet pulling in a steady stream of leads, it’s vital to respond to leads promptly. While it may seem like an HVAC sales no-brainer, the difference between a day-of and a next-day response could mean the difference between a new client and a missed opportunity.
When are the best times to follow-up?
- 2-3 days after a sales call to see if they’ve had a chance to think about your offer.
- 2-3 days after you send an outreach email but haven’t heard back.
- Within a week of completing an HVAC job to see if they’re happy with the results and if they have any questions.
- Whenever customers or leads are due for routine maintenance (i.e. during change of seasons or X months after installation).
If you simply aren’t capable of responding right away, maybe use a confirmation email or voicemail message that lets the inquirer know you’ll be in touch within 24 hours. Another pro tip is to direct callers to your online booking system within your voicemail message. That way, even if you can’t come to the phone, you can still convert your HVAC lead to a customer.
5. Look for Ways to Add Value
Instead of pressuring customers into purchases they don’t need or want, think of this as an opportunity to tell customers about any benefits or services they may not know about.
6. Cater to Customer Needs
Let’s say a customer hires you for HVAC unit repairs, you could upsell them by offering energy-saving services to install for their long-term benefit.
Alternatively, you could cross-sell them on relevant add-ons, like a package that includes weather-stripping, caulking, and insulation replacement to prevent heat from escaping.
7. Create Easy-to-Sell Bundles
For instance, you could position an upgrade from a basic product or service to a premium, you could market a ‘Deluxe offering as the higher-value option. This makes it easier for your employees to cross-sell, because the bundles are already defined based on combinations that work well for your business and clients.
8. Provide Multiple Options (But Not Too Many)
Offering a few options that are easy to compare can prevent customers from getting overwhelmed or experiencing “decision paralysis.” You can also facilitate the customer’s decision by offering an opinion on which option you would choose in their situation.
9. Be Upfront About Extra Costs
Yes, you want to focus on how your offering adds value to the customer, but not to the extent that you bury news about the pricing. Being upfront about the extra time or materials required for a larger job shows the customer that you’re trustworthy and helps build rapport.
10. Give Something Away for Free
Sometimes to bring in more money, you have to throw customers a freebie or two. It can be something as simple as offering free maintenance for six months if they upgrade or a discount if they buy your HVAC service preventative maintenance plan or warranty.
11. Make Upselling and Cross-selling a Habit
Give your HVAC service technicians the proper sales training and maybe even a sales manual to make upselling a regular habit. Scenarios, role-play practices, and body language training are all helpful.
12. Don’t Upsell to the Wrong Customers
If a customer is hard to communicate with or has a history of canceling appointments at the last minute, you might want to think twice about trying to upsell them. Train your team to spot these less-than-ideal customers, so you don’t end up doing extra work for someone who eats into your profits.
13. Reward Customers Who Spend More
It’s nice to find little ways to show appreciation for customers who commit to larger purchases. It can be something as simple as a thank you note, a discount code for their next appointment, or a gift card to a local restaurant.
14. Use the Right Tools for the Job
Whether a customer already knows exactly what they want or would prefer to see different options, you can use sales automation tools to meet their needs. For instance, Housecall’s Sales Proposal Tool makes it easier to show customers all of the options you have to offer – including packaged deals and add-on services that can help you create premium proposals and close bigger jobs.
15. Keep It Simple
This HVAC sales technique appeals to that tendency: keeping it simple. Make it as easy as possible for potential customers to use your services. That means putting the least number of steps between the potential customer and yourself so that booking your service is a breeze.
- First, post your contact information prominently and clearly on your website and in your advertisements.
Be sure to build a presence on common directories like Yelp, Angie’s List, and Yellow Pages. Include all pertinent information, including your hours of operation, the services you provide, and other details.
Pro Tip – view our Angie’s List Competitors guide for even more directories to become apart of
- Next, simplify your booking and payment services, so that potential customers can easily lockdown and pay for an appointment with you.
Old school processes like paper invoicing are painfully slow and easily misplaced, resulting in a potentially poor client experience.
Simplifying your booking & payment services
An easy way to do this is with HVAC software. Moving your business processes to an HVAC software not only streamlines your scheduling, paperwork, invoicing, and marketing strategies, but it also makes using your services simpler for your clients. With Housecall Pro, your clients can also book your services digitally. You can even set up an integration with Yelp so that your clients can book right through the app.
When it’s time to pay, Housecall Pro lets you invoice your clients digitally and allows them to pay for your services online. When a customer pays for your invoice, Housecall Pro’s Instapay feature allows you to deposit credit card payments into your bank account instantly so that you’ll have the money in 30 minutes or less.
As an added bonus, Housecall Pro’s dispatch updates allow you to keep your clients up to date as soon as a technician is dispatched to service them, minimizing the dreaded, lengthy service window and winning you a happy customer.