The 12 Best Apps & Software Tools for Your Cleaning Business

In 2022, almost 10% of homeowners in the U.S. used a regular, professional cleaning service. That same year, the home cleaning industry was estimated at 370 billion USD. And the demand for these services is steadily increasing with the expected total number of housekeeping jobs in the U.S. reaching 2.1 million by 2025. 

Cleaning businesses often have low startup costs and can be a profitable form of income if you can market your business effectively and manage your finances. We’ve compiled a list of twelve cleaning business apps that can help you connect with clients and stay on top of day-to-day business operations.  

The 12 best apps for cleaning services:

1. Housecall Pro

Housecall Pro is a comprehensive software solution for cleaning and home service businesses looking to manage their business operations and improve efficiency. It allows you to schedule jobs, communicate with clients, create invoices, collect payments, and manage other important business reports. Whether you are a solo cleaner or have a team of cleaning staff, Housecall Pro offers the tools to elevate your business and ensure success.

Cost: Starting at $49 per month. Housecall Pro can be upgraded based on the number of users and other unique requirements for your company.

Mobile Compatibility: Housecall Pro is compatible with a range of devices, including Windows, Mac, Android, and iOS platforms. This ensures that users can access the software seamlessly across desktops, laptops, and smartphones, allowing for efficient management of field service tasks on the go.

Unique Features:

• Streamlined Online Booking: Housecall Pro simplifies the online booking process for customers, enhancing convenience and accessibility for scheduling your clients. 
• Accepts Online Payments: This cleaning business app allows for online payment processing; which makes things easier for both you and your customers. 
• QuickBooks Integration: Quickbooks is one of the most popular financial management tools for small businesses. Housecall Pro seamlessly integrates with QuickBooks Online by syncing job data, customer information, invoices, and payments.
• Automated Notifications: This allows you to send automated notifications to customers for appointment reminders, updates on job status, and other important messages.
• Managing Invoices and Tracking Job Progress: Housecall Pro provides tools for creating professional invoices and tracking job progress so you can manage your schedule and job status.
• Custom Forms Creation: Users can create custom forms for clients to fill out before appointments. This can be especially useful for your business if you offer a variety of cleaning services.  

2. Thumbtack

Thumbtack is a popular online platform that connects customers with local professionals for various services, including home improvement, event planning, wellness, and, of course, house cleaning. It is meant to simplify the process of finding and hiring skilled professionals in the home service industry.

Cost: Thumbtack is free for customers to use. However, service providers must pay to send quotes to potential clients. These costs vary based on the service category and location. This can get expensive in some cases but you have the option to set a maximum lead price in your profile so you are only shown leads that cost under your specified amount.

Mobile Compatibility: Thumbtack offers a user-friendly mobile app available on both iOS and Android devices. The app enables users to easily browse services, receive quotes, and communicate with professionals.

Unique Features:

• Instant Match: Thumbtack’s Instant Match feature connects customers with available professionals instantly based on their project details and preferences.
• Customer Reviews: Users can read reviews and ratings from past clients to make informed decisions when selecting a service provider.
• Secure Payments: Thumbtack provides secure payment processing for seamless transactions between customers and service providers.

3. CleansterPro

CleansterPro is a dedicated app designed just for professional cleaners by offering tools to efficiently manage schedules, track earnings, and communicate with clients. It allows home, hotel, and business owners to easily find available cleaners in their area.

Cost: CleansterPro is free to download on iOS devices. 

Mobile Compatibility: CleansterPro is compatible with iOS devices, allowing cleaners to access the app on their iPhones or iPads.

Unique Features: 

• In-App Earnings Tracking: CleansterPro offers a built-in feature for cleaners to track their earnings within the app. This makes it easy to keep records and manage your finances while on the go.
• Flexible Scheduling: CleansterPro enables cleaners to set flexible schedules based on availability and client demands.
• Client Communication Tools: The app includes communication tools that facilitate interactions between cleaners and clients, allowing for easy appointment scheduling, updates, and feedback exchange to enhance customer satisfaction.

4. QuickBooks

QuickBooks is an accounting software that helps cleaning businesses manage all aspects of their finances. It simplifies tasks like invoicing, expense tracking, payroll management, and financial reporting. Many businesses, big and small, rely solely on QuickBooks for their financial records.

Cost: QuickBooks offers various pricing plans to suit different business needs. The cost varies based on the plan selected, with options for small businesses and larger enterprises. The cheapest Quickbooks plan is $30 per month for their basic services. 

Mobile Compatibility: QuickBooks provides a user-friendly mobile app compatible with both iOS and Android devices. This allows cleaning business owners to access their financial data, create invoices, track expenses, and manage payroll on the go.

Unique Features:

• Expense Tracking: Not only does QuickBooks record all payments from client invoices, but it also tracks your expenses as well. You can use Quickbooks to pay bills online, straight from your business account, which can help keep your records accurate and up to date. 
• Payroll Management: QuickBooks offers payroll features to complete employee payments and tax calculations, ensuring your company complies with tax requirements. 
• Financial Reporting: With robust reporting tools, QuickBooks provides insights into the financial health of your business through detailed reports on income, expenses, profits, and more.

5. Slack

Slack is a powerful communication and collaboration platform that enables cleaning businesses to prioritize internal communication, enhance team collaboration, and improve operational efficiency. 

Slack provides a centralized hub for real-time messaging, file sharing, task management, and integration with other business tools. It is essentially a messaging app for your business. This can be helpful if you have a team of employees. However, if you are the only employee of your business, this app is unlikely to be of use to you. 

Cost: Slack offers various pricing plans, including a free version with limited features and paid plans starting at $6.67 per user per month. The pricing scales are based on the features and functionality required by your business. If this is something you are interested in. you should be able to find a plan that suits your needs and budget.

Mobile Compatibility: Slack is compatible with both iOS and Android devices, ensuring your entire staff will be able to utilize it. 

Unique Features:

• Channel Organization: Cleaning businesses can create dedicated channels for different projects, locations, or teams to organize communication and keep discussions focused.
• Integration Capabilities: Slack integrates with various third-party apps and tools, allowing you to centralize information, workflows, and tasks within the platform.
• File Sharing and Collaboration: Teams can easily share documents, images, or videos related to different jobs. This allows for faster communication and collaboration between your staff.

6. NiceJob

NiceJob is a reputation marketing platform designed to help cleaning businesses build a strong online presence, generate more reviews, and attract new customers. It automates the process of collecting reviews, promoting positive feedback, and showcasing social proof to enhance the reputation of service-based businesses. NiceJob does this by sending out automatic review requests to your previous clients and gathering their responses.

Cost: NiceJob offers pricing plans starting at $75 per month, with options for customization based on business needs and size. This could be useful if you are growing a small business and trying to create an online presence for your services. 

Mobile Compatibility: NiceJob is compatible with mobile devices, offering a user-friendly mobile app that allows you to manage your online reputation, monitor reviews, and engage with customers on the go. 

Unique Features: 

• Integration with CRM Systems: NiceJob integrates with CRM systems to streamline customer data management, track interactions, and enhance customer relationships for cleaning businesses.
• Review Automation: NiceJob automates the process of collecting reviews from satisfied customers, making it easy for you to gather feedback and build a positive online reputation. While this is a task you might be able to do yourself, you might consider this app if you lack the time to collect and organize this information.
• Social Proof Marketing: The platform leverages social proof by showcasing customer reviews and testimonials on business websites and social media platforms, boosting credibility and attracting new clients.

7. Clean Guru

Facebook provides a powerful platform for cleaning businesses to market their services, run targeted ads, and engage with customers. It allows businesses to create a strong online presence, reach a wider audience, and build relationships with potential clients.

Cost: Free to download, Facebook offers a variety of advertising options with flexible budgets, allowing you to set your own spending limits. Costs can vary depending on the ad type, audience size, and campaign objectives, providing scalability for businesses of all sizes.

Mobile Compatibility: Facebook is highly compatible with mobile devices., The mobile app enables cleaning businesses to manage their Facebook presence, create ads, respond to messages, and engage with customers from their phones, tablets, or laptops.

Unique Features: 

• Targeted Advertising: Facebook’s ad platform allows businesses to target specific demographics, interests, and locations, ensuring that ads reach the right audience.
• Engagement Tools: Businesses can use features like comments, messenger chatbots, and live video to engage with customers, answer queries promptly, and build relationships that foster trust and loyalty.
• Insights and Analytics: Facebook provides detailed insights into ad performance, audience engagement, and client demographics, allowing businesses to track results, optimize campaigns, and make data-driven decisions for better marketing strategies.
• Community Building: Cleaning businesses can create Facebook groups or pages to foster a sense of community among customers, share valuable content, gather feedback, and encourage discussions with clients.

8. Angi

Angi, formerly known as Angie’s List, is a platform that connects cleaning businesses with potential customers seeking home services. It allows companies to showcase their services, receive reviews, and attract leads from homeowners.

Cost: Angi offers a range of pricing options for businesses to join and access leads. Costs can vary based on the service category, location, and the level of visibility desired on the platform. Pricing models may include subscription fees or pay-per-lead options.

Mobile Compatibility: Angi provides mobile compatibility through its app available on iOS and Android devices. The app lets you manage your profile, respond to leads, and engage with customers right from your phone…

Unique Features: 

• Lead Generation: Angi helps cleaning businesses generate leads by connecting them with homeowners actively seeking cleaning services in their area.
• Customer Reviews: Businesses can leverage customer reviews on Angi to build credibility, establish trust with potential clients, and showcase their reputation for quality service.
• Service Visibility: Angi enhances the visibility of cleaning businesses by featuring them in search results and recommendations. This can increase your chances of being discovered by homeowners in need of cleaning services.

9. Canva

Canva is a graphic design platform that enables all types of businesses to create professional-looking marketing materials, such as social media graphics, email campaigns, newsletters, flyers, brochures, and more. It offers a user-friendly interface with customizable templates and design tools.

Cost: Canva offers a free version with basic features and templates. Premium plans are available for individuals and teams at affordable monthly subscriptions.

Mobile Compatibility: Canva is highly compatible with mobile devices through its app on iOS and Android platforms. This allows you to update designs, and create visuals for social media, marketing campaigns, and promotional materials directly from your smartphone or tablet.

Unique Features: 

• Design Templates: Canva provides a wide range of customizable templates for various marketing materials, making it easy for you to create professional designs without extensive graphic design experience.
• Brand Kit: Businesses can maintain brand consistency by storing logos, colors, and fonts in Canva’s Brand Kit for quick access when designing marketing materials.
• Collaboration Tools: Canva offers collaboration features that allow team members to work together on designs in real-time and share feedback.

10. Company Cam

Company Cam is a photo documentation app designed for field service businesses but can certainly be used by cleaning businesses. It helps cleaning teams capture job site photos, organize visual documentation, collaborate on projects remotely, and facilitate communication through visual updates.

Cost: Company Cam offers pricing plans based on the number of users and storage requirements. The Basic Plan is free but features are limited. Their Pro plan is $19 per user per month and their Premium Plan is $29 per user per month.

Mobile Compatibility: Company Cam is compatible with mobile devices on both iOS and Android platforms. The mobile app allows you and your staff to capture photos on-site, annotate images, create albums for projects, and share visual updates with team members or clients in real-time

Unique Features:

• Photo Documentation: Company Cam simplifies photo documentation for your commercial cleaning business by organizing before-and-after photos of job sites, tracking your progress visually, and maintaining a record of completed projects.
• Remote Collaboration: Teams can collaborate remotely by sharing photos, adding annotations or comments to images, assigning tasks based on visual updates, and ensuring everyone stays informed about project status.
• Organization Tools: Company Cam provides tools to organize photos into albums or categories for easy reference. It also has search functionality to quickly locate specific images, and secure cloud storage for safekeeping of visual documentation related to your cleaning projects.

11. Zapier

Zapier is an automation tool that connects different apps and services to automate workflows without the need for coding. For cleaning businesses, Zapier can streamline processes by automating tasks such as lead generation, scheduling, and communication between various software platforms.

Cost: Zapier offers a free plan with limited features. Paid plans start at $19.99 per month, with pricing based on the number of tasks and integrations required. Custom plans are also available for businesses with more specific automation needs.

Mobile Compatibility: Zapier is compatible with both iOS and Android systems through its mobile app. This lets cleaning businesses manage their automated workflows, receive notifications, and stay connected while on the go.

Unique Features:

• Automation: Zapier allows cleaning businesses to create automated workflows (Zaps) that connect different apps to perform tasks automatically, saving time and improving efficiency.
• Integration: With over 2,000 app integrations, Zapier enables connectivity between various software, social platforms, and other tools used by your business.
• Multi-step Zaps: Cleaning businesses can create complex automation sequences involving multiple steps and apps to simplify business processes so you can focus on the other important parts of running your company. 

12. Gusto

Gusto is a comprehensive payroll and HR software solution designed to simplify payroll processing, benefits administration, compliance management, and employee onboarding for small to medium-sized businesses.

Cost: Gusto offers three pricing plans starting at $39 per month. There is an additional charge of $6 per person per month. The cost varies based on the features required.

Mobile Compatibility: Gusto provides mobile compatibility through its app available on both iOS and Android devices. This allows you to conveniently manage payroll, benefits, employee information, and HR tasks from your mobile device.

Unique Features:

• Payroll Processing: Gusto makes payroll processing easy by automating calculations, tax filings, direct deposits, and generating pay stubs.
• Benefits Administration: The platform simplifies benefits administration by offering tools for managing health insurance, retirement plans, workers’ compensation, and other employee benefits
• HR Tools: Gusto provides HR tools for employee onboarding, time tracking, PTO management, compliance assistance, document storage, and necessary reporting.

Final Thoughts

Choosing the best tools for your cleaning business is important both in the field and behind the scenes. Not all of these apps and management software will be ideal for your personal cleaning business, but the use of a select few could help you grow your business and automate some of your daily scheduling and banking tasks. Be sure to do your research and find the best choice for your needs. 

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